Finance suite
One ledger for maintenance, sales and everything in between
Finance teams usually inherit numbers from systems they cannot query. NexAset ERP posts operational transactions to the ledger as they happen, with the source document one click away.
General ledger
A ledger that already knows what happened on the floor.
Every maintenance issue, parts consumption, sales invoice and supplier bill posts a journal with its source document attached. Month-end becomes a review rather than a reconstruction exercise.
- Chart of accounts with cost-centre dimensions
- Automatic postings from operational transactions
- Period control and closing checklist
- Drill-through from any balance to its source document
Accounts payable
Pay for what was ordered, received and accepted.
Supplier invoices are matched against the purchase order and the goods receipt before they reach a payment run. Discrepancies are queued for review instead of being paid and corrected later.
- Three-way match: order, receipt, invoice
- Payment proposal and approval workflow
- Supplier ageing and due-date forecasting
- Withholding and tax fields per invoice
Accounts receivable
Know who owes what, and chase the right invoices first.
Invoices from the sales suite post here automatically. Receipts allocate against invoices, and ageing is visible by customer, contract or salesperson.
- Automatic posting from sales invoices
- Receipt allocation and partial payments
- Ageing by customer and contract
- Credit-limit and dunning follow-up
Budgeting & costing
Maintenance cost, attributed to the asset that caused it.
Annual budgets are set per cost centre and tracked against actuals from work orders, parts and contractor spend. Variance is explained by transaction, not by spreadsheet adjustment.
- Cost centres and budget versions
- Budget vs actual by period and asset class
- Maintenance cost per asset, line and site
- Capex and opex split for replacement planning
Connected
The numbers come from work that was actually done
A cost is only defensible if you can open the document behind it. Every posting in the ledger links back to a work order, a goods receipt, a delivery note or an invoice.
Bring your chart of accounts to the demo
We will show how a maintenance job and a customer order each post to the ledger, and how the variance report is produced without an export.